A data center relocation is Jordy Nelson Authentic Jersey often a complex and daunting task that many IT executives simply dread. One responsible for the success of a move that is being considered may have nightmares that resemble the memorable Raiders of The Lost Ark scene where despite all his study and planning, Indiana Jones retrieves the golden idol but moments later realizes he made a mistake in his planning and the site comes tumbling down.
There surely are many traps to identify and avoid with the physical move logistics, network re-homing, bandwidth sizing, power and cooling requirements, maintenance windows, hardware refresh/reconfiguration and the almost certain “unexpected” category. On top of all this if one is moving out of a colocation site there is quite often a complex gauntlet of commercial and legal details to be measured and dealt with.
[subtitle3] Knowing what you have [/subtitle3]
A thorough assessment of the physical, logical and network Jordy Nelson Jersey environments will pay dividends in assuring you are being efficient and effective in the overall migration planning and actual “go-time” move. Even a well-managed environment may still have a few of those “we aren’t sure exactly what is running on that” type of pieces. Building up a clear picture from the ground up, from the top down and from side to side with multiple eyes giving checks and balances may to some feel like overkill and Jordy Nelson Kids Jersey laborious. However to those that have been through the pain of an under-planned migration making sure the environment and all its pieces are absolutely documented and measured is unquestionably an absolute must coming out of the starting gate.
[subtitle3] Internal Preparation & Communication [/subtitle3]
Once you know exactly what the environment is in its current state, preparing the organization, not just the IT team, for the move and the changes it will bring is critical. Clear, organized communication is the key ingredient to getting this right.
IT Management Veteran Phillip Butler [icon name=”linkedin” size=”18px” link=”https://www.linkedin.com/profile/view?id=401442&authType=NAME_SEARCH&authToken=6_a9&locale=en_US&srchid=235768951410447854357&srchindex=1&srchtotal=299&trk=vsrp_people_res_name&trkInfo=VSRPsearchId%3A235768951410447854357%2CVSRPtargetId%3A401442%2CVSRPcmpt%3Aprimary”] who currently serves as the Infrastructure Manager & Architect at TPC Group (www.tpcgrp.com), a Houston-based chemical producer, has been through a lot of moves in his 25+ year career. “Identifying all the internal application and business unit stakeholders that need to be communicated and coordinated with can definitely be a moving target that the migration team must be aware of. Moves often take place over the wee hours of the night, on weekends and even holidays, so making sure your checklist of internal stakeholders and their availability for testing or troubleshooting during these periods is critical.”
[subtitle3] Working with the External Team Members & Components [/subtitle3]
A migration team for a move of any complexity requires plenty of external components and resources.
“Communication with both your reseller/integrator and the equipment manufacturer is key to avoiding the pitfalls of equipment damage and failure during the move. Many manufacturers require a notice prior to moving major pieces of equipment. This is necessary to retain warranty status and updated records if replacement parts are needed because of damage during the move. There are even some who require diagnostics be performed both pre- and post-move”, says Butler.
“Insurance is critical and there are really three different documents you may need. For example – If you are moving from one colocation environment to another both the data center you are leaving and the one you are going to will require certificates of insurance from any company who will access their premises. This includes the movers, the company assisting in teardown and installation and of course your company. And don’t forget to verify the moving company has enough liability insurance that will cover the entirety of what they are moving for you.
Detailed site and connectivity documentation will save you time. In a recent move a company decided to upgrade the core network switch to get rid of an EOL component. The pre-move switch connections and port assignments were not well documented and caused a long delay in returning the systems to service.”
Peter Morris, a Principal at Clark, Duncan, Morris [icon name=”linkedin” size=”18px” link=”https://www.linkedin.com/profile/view?id=63322503&authType=NAME_SEARCH&authToken=THV7&locale=en_US&trk=tyah2&trkInfo=tarId%3A1410446114368%2Ctas%3Apeter%20morris%2Cidx%3A1-1-1″] (www.clarkduncanmorris.com); a corporate move and data center relocation specialist, has plenty of good advice on this topic. “When making selections of your partners and providers, it is VITAL you check references, and verify that this type of program or event has been done before and the client was pleased or can offer you industry peer feedback. Not everyone is good at everything. So position your team to their known strengths and shore up any shortfalls in experience or talent.
The biggest challenge we see is when a physical DC migration happens, that the players who attended the meetings, sold the project and made arrangements, are not the same when the move is happening. This causes stress and a need for more external communication vial call or e-mail. This eats up time which the client has to pay for in the end. The next challenge is “we are here, it does not work!?” You move to a new environment and things don’t connect. This is a preventable problem with planning and new / redundant hardware and switchgear and a solid circuit provider. This is a small investment for peace of mind and a stable network.”
[subtitle3] Environment Redesign & Existing Colocation Agreement Considerations [/subtitle3]
Kevin Knight [icon name=”linkedin” size=”18px” link=”https://www.linkedin.com/profile/view?id=10014302&authType=OUT_OF_NETWORK&authToken=SZJY&locale=en_US&trk=tyah2&trkInfo=tarId%3A1405561342186%2Ctas%3Akevin%2Cidx%3A1-5-5″], Vice President of Consulting Services for Jordy Nelson Womens Jersey Kiamesha Global (Jordy Nelson Youth Jersey target=”_blank”>www.kiameshaglobal.com) has been involved with hundreds of migrations into and out of facilities from both the customer and service provider perspective.
“The logistics of a move alone can be a full time job. There will also usually be some level of technology refresh that will also take place concurrently. A refresh will frequently require a redesign of racks, low voltage wiring, power and cooling. As a result strict timelines will need to be established as much as 12-24 months in advance.
When moving out of an existing colocation site it is critically important to be aware of the time frames that were part of your original agreement. Typically, you would have specified some or all of the following:
Holdover – This can be employed if you are unable to surrender the space at the end of the term. The provider may allow you to stay in your space for a limited time after end of term at a significantly higher rate.
Method of surrender – Generally addresses that the space be left in working order and clean condition, ordinary wear and tear excepted.
Extension Options – Can provide one or more contract extension periods, typically from 12-48 months. Possibly at a rate agreed to at time of contract execution.
Auto-Renewal – Often a non-decision by either the customer of the provider will trigger an auto-renewal which can be from 1 year or in some cases for an entire additional term.”
[subtitle3] The Network [/subtitle3]
From running a global, provider neutral communications agency since 1997, TeleSource Communications (www.telesourceinc.com) President Adam Myers [icon name=”linkedin” size=”18px” link=”https://www.linkedin.com/profile/view?id=2673408&authType=NAME_SEARCH&authToken=49Nj&locale=en_US&trk=tyah2&trkInfo=tarId%3A1410446063626%2Ctas%3Aadam%20%2Cidx%3A1-1-1″] fully understands the network pitfalls in these situations.
“A Datacenter is different from any other commercial property when it comes to network connectivity in that it is typically the one location that has an abundance of service provider options pre-wired with fiber due to its heavy consuming customers or tenants. With that being said, the Datacenter can be the most difficult place to install said services due to a laundry list of physical access control policies, internal wiring/infrastructure design requirements and unique responsibilities to complete each individual piece of the puzzle resulting in a green light for a customer.
Before going from an in-house Datacenter to an off-site colocation facility, it is critical for customers to assess their current (Wide Area) Network architecture, application requirements, unique capabilities, and functionality while taking into consideration how to provide the best ‘end user experience’ based on the overall cost, securely. Re-homing a network (to a Datacenter) is still re-homing a network. In summary, a lot of work to make sure you keep what you need, you leave the past behind you and are not written up by your manager for gross insubordination at 3am while running a trouble ticket with your ISP trying to change your DNS or MX records that have been hijacked by Ukrainian separatists!”
[subtitle3] Worth Getting Right [/subtitle3]
In this relatively short piece we’ve reviewed some critical items at high level but of course there is much more to consider. For sure it is clear that the best approach to take is to avoid short cuts and lack of attention to detail. Moving data centers can absolutely be managed with a great deal of success but it does take some real effort. Indiana ultimately made it out on the other side with his prize after avoiding all the traps – however he still failed to keep it out of the hands of his competition. That issue however is for another day and article!